Enter Payables > Rapid tab

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Change to CS Support service hours

Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

Use the Rapid tab of the Enter Payables screen to enter multiple payable and credit memo transactions in a quick-entry mode. As you press the TAB key to move through the fields on this tab, the application retains the selections for most fields, so you don't need to re-enter the information for the next transaction.

Choose Actions > Enter Payables and then click the Rapid tab.

Fields & buttons

You can choose to hide certain columns in the grid by marking the checkbox for those columns in the Edit > Options dialog.

Press the TAB key to move through the fields in this grid. When you TAB through a blank distribution row, the application creates a new record.

Click the plus sign (+) to the left of a transaction to display the Distributions grid for that transaction.

  • Template. If you set up payable or credit memo transaction templates in the Setup > Payable Templates screen, the drop-down list will include all templates that were set up with an On demand frequency.

    Note: This column is visible only if the checkbox in the Hide Column column in the Settings and Field Defaults section of the Enter Payables Options dialog is clear for the Template entry field.

  • Type. (Required) Select the transaction type - payable or credit memo.
  • Journal. Select the applicable journal and posting period for this transaction.
  • Posting period. Select the appropriate posting period end date.
  • ID. (Required) Select the appropriate vendor; the application automatically enters the vendor description in the Vendor field. The drop-down list includes all 1099 and trade vendors that were set up in the Setup > Vendors screen.

    Note: To use the same vendor as the last saved transaction, press TAB (or ENTER, if you marked the Use Enter key to move between fields checkbox in the Setup > User Preferences dialog) field without selecting a vendor.

  • Date. (Required) Enter the transaction date.
  • Reference. Enter the reference to use for the transaction (up to 16 alphanumeric characters).
  • Pmt Term. If applicable, select a payment term for this transaction. The drop-down list includes all payment terms set up in the Setup > Firm Information > Payment Terms screen.
  • Due Date. (Required) Enter the due date for the transaction. If you select a payment term, the application automatically calculates the due date for you.
  • PO #. Enter a PO number (up to 16 characters) to use as the PO number for this transaction.
  • Amount. Enter the transaction amount.
  • Disc Exp. (Required) This field is available only if the Allow purchase discount checkbox is marked for this client in the Setup > Clients > Accounts Payable tab. Enter the discount expiration date for the transaction. If you select a payment term, the application automatically enters the date for you, but you can override the date if necessary.
  • Disc Amt. This field is available only if the Allow purchase discount checkbox is marked for this client in the Setup > Clients > Accounts Payable tab. Enter the discount amount. If you select a payment term, the application automatically enters the discount amount for you, but you can override the amount if necessary.
  • Non Discount Amount. This field is available only if the Allow purchase discount checkbox is marked for this client in the Setup > Clients > Accounts Payable tab. If a portion of the payable is not subject to a discount, enter that amount here.
  • AP Account. Select the applicable GL account for this transaction.
  • Memo. Enter the text (up to 240 characters) to display on the Memo line of the check stub for this payable.
  • Open Balance. The application calculates the open balance amount.
  • . If you enter a note for the transaction in the Detail tab, the application displays a note icon in this column.
  • . If you attach a PDF or image file to this transaction, the application displays an attachment icon in this column.

By default, the Distributions grid is collapsed for all transactions. Click the plus sign (+) to the left of any transaction to display additional details for that transaction.

  • Account. Select the appropriate account for each distribution.
  • Account Description. The application automatically enters the description that corresponds with the selected account number.
  • Description. The application automatically enters the distribution description from the vendor record, but you can override that description if necessary.
  • Gross. Displays the gross amount of the transaction.
  • 1099 (payables only). If you set up a default distribution for the vendor, the application automatically enters the applicable 1099 information for you. You can select a different 1099 if necessary.
  • Paid to Date / Applied to Date (payables only). Displays the amount paid to date for payable transactions or the amount applied to date for credit memos. You cannot modify the information in this field.
  • Open Balance (payables only). Display the open balance for each distribution. You cannot modify the information in this field.
  • Note. If applicable, enter any notes about this distribution.

Related topics

Using the Rapid tab to enter AP payables and credit memos

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