Adding locations for a client

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You can enter an unlimited number of work locations for a client, but you can specify only one as the client's Primary location. The address information specified as the primary location displays in the Main tab of the Clients screen for the client and is used as the default work location for all new employees of the client .

The application uses the locations to determine the taxes and taxable wages on any earnings entered for employees in that location. However, when a client (or employee) physically resides at one address but chooses to receive mail at another address or to use a PO box, Accounting CS calculates taxes on earnings entered based on the client (employee) address for which the Taxing (or Resident) address checkbox is marked. When calculating taxes for payroll tax forms, the application uses the client's business address.

The application uses the client's mailing address for reports, checks, invoices, etc. and the employee's mailing address for sending employee forms (W-2s, 1099s, etc.).

Follow the procedure below to add one or more locations.

  1. In the Main tab of the Setup > Clients screen, click the Locations button in the Addresses section to open the Client Locations dialog.
  2. In the Identification section, enter a unique description for the work location. If this is the primary location, mark the Primary location checkbox. If the state has assigned a reporting unit number for the work location, enter that number in the Reporting unit field. (See Adding reporting units for work locations)
  3. In the Addresses section, enter the address(es) for this location.


    • Use the Address verification feature (click the Location finder button button) to enter the city, state, and ZIP code.
    • You can enter up to three addresses by clicking the Selection Selection button button to select one of the options.
    • Specify an address as the mailing address by marking the Mailing address checkbox.
    • If this address is the one that should be used for taxing purposes for this work location, mark the Taxing address checkbox.
  4. In the Phone and fax numbers section, enter the phone and fax number information for the client.

    Note: You can enter multiple phone numbers for this location by clicking the Selection Selection button button.

  5. In the Email and web addresses section, enter the email address and website URL for this location, if appropriate.

    Note: After information has been entered, clicking the Email Email button button will open your default email client with this address in the To: line and clicking the Website Website button button will automatically open the specified website using your default browser.

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