Image Groups dialog [Image menu]

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Use this dialog to add, edit, or delete image groups for the selected drawer.

You can use Image groups to consolidate related image files.

For example, if you scan multiple related documents into FileCabinet CS, you can organize them within a single image group for easy access.

Use the Image Groups dialog to add, delete, and re-arrange images in a group.

You can store image groups in folders along with standard documents.

Images in image groups cannot appear individually within other folders in same drawer. When you store an image in an image group, it is removed from other folders in the same drawer.



To open this dialog, choose Image > Image Groups.

Fields & buttons

Image group group box

Select from this drop-down list the ID for the drawer that contains the image group you want to view or modify. Select <<Select multiple drawers>> from this field to open a dialog in which you can select multiple drawers.

Enter the name for a new image group in this field, or select an existing image group.

Note: The drop-down list is divided into two sections beneath the ‹New Image Group› menu item. The first section contains the names of existing image groups for the selected drawer. The second section contains all names saved to the custom list for the current data location.

Undo button

Click this button to undo changes made in the Image Group field. FileCabinet CS enables this button only when text has been entered in the Image Group field.

Add to list button

Click this button to save the current image group name to a custom list. See Adding and maintaining document, image, and object names in a custom list for more information on adding names to the custom list.

Click this option to append images to the image group you selected in the Image Group field.

Notes

  • This option is available only when multiple drawers are selected in the Drawer ID field.
  • If the selected drawers do not contain an image group that matches the text entered in the Image Group field, FileCabinet CS will create a new image group.

Click this option to create an image group in the selected drawers, even if one of the selected drawers contains an image group with the same name.

Notes

  • This option is available only when multiple drawers are selected in the Drawer ID field.
  • If one of the selected drawers contains an image group with the same name as the image group you are adding, FileCabinet CS adds "(Copy 2)" to the new image group name.

Click this button to add images to the image group.

  • From file: Opens the Select Images dialog, in which you can navigate to image files on your hard drive or network and select the image files you will add to the current group.

    Note: If you're running FileCabinet CS in the Virtual Office CS or SaaS environment, you can navigate to files on your local network.

  • Copy from drawer "‹selected drawer›": Opens the Copy dialog, in which you can select images in the current drawer to copy to the image group.

    Note: This command is not available if you choose <<Select multiple drawers>> in the Drawer ID field.

  • Move from drawer "‹selected drawer›": Opens the Move dialog, in which you can select images in the current drawer to move into the image group.

    Note: This command is not available if you choose <<Select multiple drawers>> in the Drawer ID field.

  • From scanner: Opens the Scan Pages dialog, in which you can set scan options and scan images into the group.

Click this button to open the Eliminate Group dialog, where you can move all images from the image group and delete the group, or you can choose to delete the current image group and all of its images.

Mark the checkbox for each folder that should contain a copy of the image group.

Note: Folders used in the current drawer appear at the top of the folder list, followed by a separator line, and then followed by the list of remaining folders (those not in use in the drawer).

Mark this checkbox to transfer the image group for source-document processing.

Keywords for searching and annotation group box

Enter a description of the image group in this field.

Choose how the description you entered will be used.

  • Keywords for searching: FileCabinet CS uses this description when you perform searches.
  • Keywords and all pages text annotation: FileCabinet CS includes the description in searches and adds the description as a text annotation on all pages of the image group.
  • Keywords and first page text annotation: FileCabinet CS includes the description in searches and adds the description as a text annotation on only the first page of an image group.

Image group contents group box

FileCabinet CS lists the images you selected to add to the image group in this pane.

  • Click the Sort images ascending button to sort images in ascending order.
  • Click the Default image order button to sort images in the order of the default naming buttons. This button is available only if the selected images were named using the default naming buttons.
  • Click the Sort images in OCR order button to sort images in the order specified in the System Configuration > Source Document Processing (OCR) tab.

Click this button to append the selected image or subgroup to the preceding image or subgroup.

Click this button to rename the selected image or subgroup using the ‹Image group name›: Page ‹n› format.

Click the Delete selected image button button to delete images that you selected in the Image names list.

Click the Remove image from subgroup button to separate the selected image from its subgroup.

Click the Group images button button to group the selected images together.

Note: This button is enabled only when multiple images are selected.

Click the Reassign image button button to open the Reassign Image dialog, where you can choose options for reassigning the selected image to another image group or drawer.

Move images in the list

Use these buttons to move the selected image up or down in the Image names list.

Notes

  • If the selected image is the first page of an image subgroup, clicking a scroll button moves the entire subgroup up or down.
  • If the selected image is the last page of an image subgroup, clicking the down scroll button moves the entire subgroup down and clicking the up scroll button moves the last page up within the image subgroup.

The name of the image that is selected in the Image names list appears in this field. To change the name of the selected image, update the text in this field or enter a new name. You can also change image names using the default naming buttons beneath this field.

Click the Undo button button to undo any changes you made in the Image name field. This button is enabled only after you modify an image name.

Use these buttons to change the name of the selected image to "W2," "1099," "K1," "Income Statement," "Balance Sheet," or "IRS".

Tip: You can add, edit, or delete default naming buttons by choosing Setup > System Configuration, and clicking the Image Names tab.

Note: The first ten default naming buttons appear below the Page Name field. Click the More button to access additional buttons that do not appear in the dialog.

When this checkbox is marked, a large preview window opens for each page you click in the Image group contents pane. You can close the large preview window by clicking the Close button at the lower left of the preview window. Unmark this checkbox to disable the large preview.

Shows the image selected in the image names list. You can use the Zoom Area feature to view magnified areas of the selected image.

When you position the cursor over the Image preview pane in the Image Groups or Copy dialogs, the cursor becomes a magnifying glass and a magnified image area appears. You can move the zoom area vertically and horizontally with the mouse to view magnified segments of the selected image. This is useful for viewing small text in a scanned document.

Notes

  • To increase or decrease the size of the zoom area, move the cursor to the left edge of the Image preview pane until the up and down arrow buttons appear Zoom area size adjust and click the up or down arrow buttons.
  • To increase the magnification in the zoom area, click the Increase magnification button. Click the Decrease magnification button to decrease the magnification.

Rotate all images left

Click this button to rotate all images in the current group 90 degrees to the left.

Rotate selected images left

Click this button to rotate the images selected in the Image names list 90 degrees to the left.

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