Entering receipts

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Note: Additional information about entering receipts can be found in the Practice CS Accounts Receivable WalkThrough.

To enter payments received from your firm’s clients, follow these steps.

  1. Choose Actions > Receipt & Adjustment Entry (or press CTRL+R) to open the Receipt & Adjustment Entry screen.
  2. If necessary, click the Entry tab.
  3. Click the Down arrow button button next to the Control Date field and select the appropriate date.
    A control date is a date your firm uses to group items for reporting and reviewing purposes. Your firm may use a different control date for each business day, or a single control date for each week of transactions.
  4. In the Bank Account field, choose the account to which the payment will be deposited in the next open row.

    Note: You can either click the Down arrow button button or press F4 to open the drop-down list in this field and similar fields.

  5. Enter the date of the receipt in the Date field.
  6. In the Client field, choose the appropriate client from the list.
  7. In the Type field, indicate the method of payment:
    • ACH: Electronic Funds Transfer
    • CA: Cash
    • CC: Credit Card
    • CHK: Check
  8. In the Ref Number field, enter the check number or other reference, if applicable.
  9. In the Amount field, enter the amount of the receipt, and press Enter.
  10. Depending on the payment type that you selected, do one of the following:
    • If you select ACH, the Choose bank account for Client < client ID > dialog opens. Select the client’s bank account from the Choose bank account drop-down list, and click OK.
    • If you select CA (Cash) or CHK (Check) for the receipt type, the Applied Amounts dialog opens, where you can determine how the payment is applied to the client’s outstanding invoices. Go to the next step.
    • If you select CC (Credit Card), the Choose credit card for Client < client ID > dialog opens.
      1. If a credit card is on file, select it from the Choose credit card drop-down list.
      2. If there is no credit card on file, select Manual entry/swipe from the drop-down list. When prompted, log in to CS Payment. Enter the credit card information, and click the Continue button. Verify that the information you entered is correct, and click the Submit Payment button. Click the Close button to exit CS Payment.

        Note: Using a Magtek USB credit card reader will auto fill all required fields when the card is swiped. Models 21040147, 21040145, 21040107, and 21040108 are keyboard emulators and are the recommended models.

  11. In the Applied Amounts dialog, you can use the Applied field to enter the amount to be applied to each outstanding invoice, or click the Auto Apply button to apply the payment automatically to the oldest invoices first, moving forward until it has been fully applied or until there are no other invoices to which it can be applied. Click OK when finished.

    For more information on this dialog, see Using the Applied Amounts dialog.

  12. If desired, enter a comment related to the payment in the Comment field. You can either click the Comment button button next to the field to open the Comment dialog, or begin typing in the field. When your entry exceeds the length of the field displayed on the Receipts tab, the Comment dialog opens automatically.

    In the Comment dialog, you can enter whatever text you wish, insert standard text and variable dates, and check spelling. Click OK when finished.


Related topics

Receipt & adjustment entry overview

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