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For payroll compliance (annually licensed)

To create electronic or internet files for payroll tax payment forms, a number of setup steps and procedures are required.

Setup and verification

The following steps cover the initial setup and verification of information required prior to creating payroll tax payment electronic or internet files for your client.

1. Choose Setup > Vendors.
2. In the Payment Preferences section of the Main tab, verify that a valid bank account is selected in the Bank Account field.
3. In the Method field, choose either Electronic or Internet, as appropriate for this vendor.
4. Click Enter to save the vendor information.
5. Choose Setup > Bank Accounts.
6. In the Identification section of the Main tab, enter the bank account holder name in the Account holder name field.
7. Click Enter to save the bank account information.

Processing and printing

When your vendor and bank account information has been set up and verified and you are ready to process your payment files, follow these steps.

1. Enter your payroll checks as usual.
2. Choose File > Print Checks to print your payroll checks and create the liabilities.
3. Click the Liabilities tab. Mark the checkboxes next to the liabilities you want to pay - they will have a payment method of either Electronic or Internet - and click the Print Selected button to queue the files.
4. Choose Actions > Process Electronic Forms or Actions > Process Internet/Magnetic Files, as appropriate.
5. Mark the checkboxes for the files you want to create and click the Transmit Forms button (for electronic forms) or the Create Files button (for internet files). If the Transmit Form button or the Create File button is inactive...

   If the Transmit Form button or the Create File button is inactive, check the Preferences tab of the File > Firm Information > Firm screen. If the Require electronic form transmission from file preview checkbox or the Require internet/magnetic file creation from file preview checkbox is marked, forms/files can be transmitted/created only from the File Preview screen of the Actions > Edit Payroll Tax Forms screen.

6. Once the files have been created, you can click the Manage Electronic Forms button to open the Manage Electronic Forms dialog to preview electronic files or click the Manage Files button to open the Manage Files dialog to preview or modify internet files.

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