Accounting CS: Process Direct Deposit screen

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Use the Process Direct Deposit screen to preview, manage, prenote, fund, and create ACH files for direct deposit transactions. Note that you can filter the data in the Direct deposit transactions grid by using the filter at the top of the screen.

Choose Edit > Options to open the Process Direct Deposit Options dialog, where you can specify settings and default behaviors for the Process Direct Deposit screen.

Choose Actions > Process Direct Deposit.

See also: Direct deposit overview

Fields & buttons

You can filter the data that is displayed in the Direct deposit transactions grid by using the filter. For information about filtering data in screens, see the Searching and filtering data procedure.

Click the Prenoting button to open the Prenoting dialog, where you can view, modify, and process prenoting files.

Click the Funding button to open the Funding dialog, where you can select transactions to fund. Once transactions are selected here and processed, you can then create ACH files for the funding transactions.

By default, only transactions that have not yet been processed display in the Direct deposit transactions grid. To include transactions that have already been processed, mark this checkbox and then select the range of effective dates for transactions you would like to include in the grid.

The grid contains all direct deposit transactions waiting to be processed. Transactions that have already been processed will not display here unless the Include items that have already been processed checkbox is marked. Use the filter to display fewer transactions, if necessary.

The grid displays the transaction date, bank, routing number, account number, amount, format (Domestic or International), and method (ACH or Kotapay) for each transaction. Click the plus sign to expand the transaction and view the individual transactions. You can sort the information in the grid in various ways by clicking the headings.


  • There is a Notes column available in the grid for each individual transaction. The application displays notes that you enter in this field on the Funding Activity Report. The notes also flow into the Notes tab in the Enter Transactions screen.
  • The application does not combine domestic and international entries when creating ACH files.
  • The vendor payments grid includes a Group by field that enables you to group items in the grid. For details, see Grouping items in data-entry grids.

The file location for ACH files is shown here. You can modify this location by choosing Setup > File Locations and changing the location in the Direct deposit/ACH field.

Click this button to view the file(s) in the Direct Deposit File Viewer dialog.

Click this button to open the Manage Files dialog, where you can view ACH files and transactions and reverse the transactions for a client or reverse transactions for individual employees.

When funds for transactions have been selected and processed in the Funding dialog, the sum of those funds are displayed in the Amount column in the Direct deposit transactions grid and are available to create an ACH file. To display the details (fund type, payee, and amount) of the transactions associated with the selected fund, click the View Funding Detail button.

Note: Funding detail is not available via the View Funding Detail button for transactions that were previously included in an ACH file. You can view the funding detail for those transactions in the Actions > Enter Transactions screen.

For Kotapay users only. If you are transmitting direct deposit files using Kotapay, click the Transmission Information button to open the Transmission Information dialog, where you can enter the login and password information provided to you by Kotapay. It is necessary to enter this information prior to transmitting files to Kotapay.

To run a condensed ACH report, click the Condensed Report button. This button will be active only if one or more transactions are marked in the grid. In the ACH Condensed Report dialog, click either the Print Preview button to preview the report or click the Print button to print the report.

Click this button to create ACH files for all selected transactions. The Process Direct Deposit File dialog opens so you can verify the file information prior to creating the ACH files. When you click OK in the Process Direct Deposit File dialog, regular direct deposit files will be stored in the default file location shown at the bottom of the screen. If you are using Kotapay to transmit ACH files, the files will be transmitted to Kotapay when you click the Create Files button.

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