ATTENTION: On September 26, 2019, firms using Virtual Office CS and Software as a Service received this update as v.2019.3.0. On September 27, 2019, we made the same update available for all other firms as v.2019.3.1. The bulletins for both of these updates are identical. We will officially release v. 2019.3.1 to firms using Virtual Office CS and Software as a Service in a release scheduled for September 30, 2019. 

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• You can search for specific information (such as a state name) in this article. Details

  Follow these steps.

  1. Expand the text for the applicable sections or click the Show expandable text link at the top of this article to expand all text in the article.
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• If you are looking for a specific update, but it doesn't appear in this bulletin, try checking the Accounting CS  Alerts & notices article. 

As of July 9, 2019, Microsoft no longer supports SQL Server 2008 R2 or earlier. Therefore, as of the v.2019.2.0 Accounting CS release, your firm must have SQL Server 2012 or higher installed on the servers that run Accounting CS to retrieve this update and any application updates beyond the v.2019.2.0 release. For more information, see How to handle the end of SQL 2008 in Accounting CS .

In January 2020, Microsoft will end support for Windows 7. Because Thomson Reuters cannot support customers using our applications on unsupported operating systems, starting on January 14, 2020, Accounting CS will no longer be supported on Windows 7. We strongly recommend that you upgrade your workstations to a supported operating system soon. For more information, see End of Support for Windows 7.

General

• We have updated a large number of dialogs to open on the monitor from which they were accessed, rather than opening on the primary monitor by default.

Accounting

• We have added the Enable OnBalance Express checkbox in the General Information page of the Edit Multiple Clients wizard (accessed from the Setup > Clients screen). Details
  This checkbox provides an easy way to enroll a batch of clients and enable the OnBalance Express service for them.
• We have addressed an issue that caused UltraTax CS to display a “Cannot cast DBNull.Value to type 'System.Int32'” error message when certain client information was imported from Accounting CS into UltraTax CS.

Reports

• We have addressed an issue with the Client Check Counts report that prevented checks that were printed/finalized on the end date of the report from being included in the counts.

Report Designer

• We have added a number of variables to the Employee section of the variable tree. (Accounting CS Ideas Community #3158) Details
  • Full Name - First MI Last Suffix
  • Full Name - First Middle Last Suffix
  • Full Name - Last, First MI, Suffix
  • Full Name - Last, First Middle, Suffix
• We have added the SOC Code variable to the Employee > Other State Settings section of the variable tree.
• We have added a number of variables to the Payroll > Check and Payroll > W-2 sections of the variable tree. (Accounting CS Ideas Community #3158) Details
  • Employee Full Name - First MI Last Suffix
  • Employee Full Name - First Middle Last Suffix
  • Employee Full Name - Last, First MI, Suffix
  • Employee Full Name - Last, First Middle, Suffix
• We have added a number of variables to the Payroll > Check and Vendor Activity > Check sections of the variable tree. Details
  • Bank Account GL Account
  • Bank Account GL Account Description

Layout Designer

• We have added a number of variables to the Payroll > Check and Payroll section of the variable tree. (Accounting CS Ideas Community #3158) Details
  • Employee Full Name - First MI Last Suffix
  • Employee Full Name - First Middle Last Suffix
  • Employee Full Name - Last, First MI, Suffix
  • Employee Full Name - Last, First Middle, Suffix

General - Payroll

• We have added a confirmation prompt for the Do not create tax liabilities checkbox in the Payroll Taxes tab of the Setup > Clients screen.
  When you mark the checkbox, a message now prompts you to confirm that selection.
• We have updated the workers' compensation wage limits for a number of states for 2019. Details

  You can see the updated rates for the following states in the State workers' compensation limits section of the Workers' compensation overview.

  • California
  • Delaware
  • New Jersey
  • New York
  • North Dakota
  • Ohio
  • Pennsylvania
  • West Virginia
  • Wisconsin
• Massachusetts. We have added the Massachusetts Family and Medical Leave Insurance (FMLI) tax that becomes effective October 1, 2019. For more information, see Massachusetts FLI calculations.

Accounting CS Payroll, for live payroll processing

In addition to any changes made for general payroll features listed above for after-the-fact payroll processing, the following changes have been made for the live payroll processing features specific to Accounting CS Payroll.

• We have added the Total check count and Total amount selected fields to the bottom of the Actions > Process Positive Pay > Impound Bank Accounts screen.
• We have updated the XactPay setup and payroll files. Details

  These files, which are used with the Hartford Pay-as-you-go workers’ compensation integration, now include employees that are set up as independent contractors.

• For every release, be sure to check the Updates for payroll tax rates, limits, and minimum wage rates (year to date) article to stay on top of changes that may affect your firm and clients.

Payroll compliance

• Federal. Starting on October 1, 2019, the IRS requires you to electronically file Form 4419 (Application for Filing Information Returns Electronically) via the FIRE System (https://fire.irs.gov/) when you request a new Transmitter Control Code (TCC). Details

  In most cases, you can still submit a paper Form 4419 to revise existing TCC information. For more information, see IRS Publication 1220.

• Hawaii. We have added the ability to file Form HW-14 electronically via FSET. For more information, see Hawaii payroll tax form information.
• Oregon. We have added the ability to file Form STT-A electronically via FSET. For more information, see Oregon payroll tax form information.
• Vermont. We have updated the Healthcare Contribution rate used for Form WHT-436. Details
  In August 2019, Vermont again updated the Healthcare Contribution amount that they initially increased as of first quarter 2019 reporting. Note that employers are exempt from paying the Healthcare Contribution if they have four or fewer full-time equivalent (FTE) employees.
• Wyoming. We have updated the application to accept the state’s new 10-digit Unemployment ID format (##########).

Updates for payroll tax forms, tax agents, and new hire files

To search for a specific state, locality, form, or file in one of the sections listed below, follow these steps.

• Payroll tax forms added

  We have added the following forms, internet files, and electronic files.

  State

  • Hawaii – Form HW-14 electronic file
  • New York – Form NY-ECET has been added as a worksheet format.
  • Oregon – Form STT-A electronic file

  Local

  • Kentucky
    • Caldwell County Treasurer – Form Quarterly (Accounting CS Ideas Community #3150)
    • City of Corbin – Form Quarterly and Annual (Accounting CS Ideas Community #3088)
    • City of Elkhorn – Form Quarterly (Accounting CS Ideas Community #3088)
    • City of LaGrange – Form Annual
    • City of Millersburg – Form 01 (Accounting CS Ideas Community #3089)
    • Estill County Tax Administrator – Form CCQ2A (Accounting CS Ideas Community #3088)
    • Jackson County Tax Administrator – Form Annual (Accounting CS Ideas Community #3088)
    • License Fee Division, City of Martin – Form Quarterly (Accounting CS Ideas Community #3089)
    • Wayne County Tax Administrator – Form Annual
    • Wolfe County Fiscal Court – Form Quarterly (Accounting CS Ideas Community #3089)
  • Pennsylvania
    • Marple Township – Form MarpleTwp_LST 
• Payroll tax forms updated

  We have updated the following forms, internet files, and electronic files to the latest versions available from the agencies. Those forms marked with an asterisk (*) were released via an alert between application updates, not as part of the current release.

  Federal

  We have updated the following 1099 forms for 2019.

  1096	1098-T	1099-DIV	1099-OID	1099-SA
  1098	1099-A	1099-G	1099-PATR	5498
  1098-C	1099-B	1099-INT	1099-R	5498-SA
  1098-E	1099-C	1099-MISC	1099-S	W-2G

  State

  • Alaska – Form TQ01C
  • Delaware – Form UC-8
  • Iowa – Form 65-5300 and internet file.  We have updated them to allow for zero filings.
  • Kentucky – Form UI-3
  • Louisiana – Form L-1
  • Vermont 
    • Form C-101 internet file
    • Form WHT-436
  • Virginia – Form VEC-FC-20
  • Wisconsin – Forms UCT-101 and UCT-7823

  Local

  • Colorado
    • Manager of Finance (Denver) – Forms 101 and 104
  • Kentucky
    • Boyd County Fiscal Court – Form Annual
    • City of Benton – Form Annual
    • City of Eddyville – Form Quarterly
    • City of Elizabethtown – Forms 5 and Quarterly
    • City of Hodgenville – Forms Quarterly and Annual
    • City of Vine Grove – Form 5
    • Cumberland County Tax Administrator – Form HCOC-Q3
    • License Fee Division, City of Glasgow – Form Annual
    • Marshall County Occupational Tax Administrator – Form Annual
    • Spencer County Treasurer – Form OCC-3PT
    • Treasurer, City of Catlettsburg – Forms 221 and Annual
    • Wayne County Tax Administrator – Form HCOC-Q
  • Missouri
    • City Treasurer (Kansas City) – Form RD-110
  • Ohio
    • City of Westerville – Form W-3
• Tax agents added

  We have added the following tax agents.

  State

  • Massachusetts
    • Department of Family and Medical Leave – We have added a new tax agent for the Family and Medical Leave Insurance (FMLI) tax that becomes effective on October 1, 2019.

  Local

  • Kentucky
    • Caldwell County Treasurer (Accounting CS Ideas Community #3150)
    • City of Corbin (Accounting CS Ideas Community #3088)
    • City of Elkhorn (Accounting CS Ideas Community #3088)
    • City of Millersburg (Accounting CS Ideas Community #3089)
    • License Fee Division, City of Martin (Accounting CS Ideas Community #3089)
    • Wolfe County Fiscal Court (Accounting CS Ideas Community #3089)
  • Oregon
    • City of Sandy
  • Pennsylvania
    • Marple Township
• Tax agents updated

  We have updated the following tax agents.

  State

  • Wisconsin
    • We have updated the form filing address for the Department of Workforce Development tax agent.

  Local

  • Ohio.
    • We have updated the form filing addresses for the following tax agents.
      • City of Monroe
      • City of Reading
    • We have added the following taxes to the Regional Income tax Agency (RITA) tax agent.
      • Bridgeport City Tax (Accounting CS Ideas Community #3194)
      • Etna-Reynoldsburg JEDD 1 Tax
      • Etna-Reynoldsburg JEDD 2 Tax
      • Etna-Reynoldsburg JEDD 3 Tax
  • Pennsylvania.
    • We have updated the municipality and school district liabilities for the following tax agents.
      • Berks E.I.T Bureau – LST
      • Blair Tax Collection Bureau – LST
      • HAB-LST
      • J. P. Harris & Associates, LLC
      • Keystone Collections Group – LST
      • Lower Mount Bethel Township Office
      • New Wilmington Borough
      • William Nichols
    • We have renamed the following tax agents.
      • Joseph G. Puet, City Treasurer – We have renamed this agent to Cathy Ozdany.
      • Maureen T. Bostwick, Collector – We have renamed this agent to Sharon A. Miller.

Related articles

Prior release user bulletins

Support Contact Information page on our website

Finding answers in the Help & How-To Center

Accounting CS Ideas Community

Ordering Forms W-2, 1099, and 1095-C

Payroll Year-End Processing tips